Allergies must also be reviewed. For further questions or information, please contact MEDClearances@state.gov or call 202-663-1519. Please send inquiries only to this email address. For How Long is a Medical Clearance Valid? Reasonable doubt as to loyalty to the U.S. Government. Medical Clearances must see reports from your specialists regarding the status of your health or educational issues. Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. Post Health Unit Option: If you would like the examination at post, please contact your Foreign Service Medical Provider (RMO or MP) for guidance. For information on how to schedule an appointment with the Exam Clinic, contact MEDASEC@state.gov or 202-663-1779. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request (see Section below), consistent with applicable privacy laws and policies. All foreign reports must be in English or translated into English. When to Start the Medical Clearance Process for an Individual with a Post Specific (Class 2) or Domestic Assignment Only (Class 5) Clearance. An employee, contractor or Eligible Family Member (EFM) may start up-dating their medical clearance process up to one year prior to departing for their next overseas assignment or training. Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. Please print your email legibly. If you shuttle between two ESCAPE posts, especially Baghdad and Erbil, please indicate both. Candidates who do not receive a security clearance are ineligible for the fellowship. Who Should Use a Medical Clearance Update Form? Send all medical forms and reports to MEDMR@state.gov. linked assignment for both current and linked assignment. Provide a current phone number and valid mailing address that can be used even if you are between posts on home leave or personal travel. Misrepresentation, including deception or fraud, in the application process. All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. This includes those retiring/separating from the Foreign Service, moving to the private sector, Civil Service or another agency, divorcing from a Foreign Service Spouse and Eligible Family Members turning 21 years of age. Be sure to attach copies of any medical reports that can help clarify a medical condition(s). Employees or eligible family members with a Class 5 medical clearance may not be [] The background investigation includes interviews with current and previous contacts, supervisors and coworkers. A missing signature will delay the medical clearance review process. Close. Unfortunately, about two years ago I was diagnosed with Crohn's disease. Send your completed forms and medical reports: The employee, contractor or EFM will be notified within 30 days of their clearance status. Financial irresponsibility, including a history of not meeting financial obligations or an inability to satisfy debts. Medical Clearances United States Department of State Form Use a ds 1843 template to make your document workflow more streamlined. The following information is designed to assist as you navigate the MED Post Approval process for those with a Post Specific clearance. An MCU can be submitted to your health unit (preferred) or directly submitted to. The majority of people who have no significant health concerns and can be posted anywhere in the world. Parts 160 and 164. Medical Clearance Questions. Where a particular physical or mental health condition, extraordinary stress, or similar circumstances a represented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the A-4.4A-04 revised 01/2018 request. If you or your EFM has a Post Specific clearance, we recommend you ACT EARLY! Additional countries can be submitted after the first have been reviewed. The separation (or retirement) physical examination is for employees and eligible family members (EFMs) leaving the Foreign Service. Document rationale for Post Approvals and/or Disapprovals. The clearance exam may also be done at the Department of State Exam Clinic in Washington DC for those over 6 years of age. This includes eligible family members who have reached age 21, or persons leaving the program through legal separation, divorce, or death. Waiting well into that time frame may result in a longer processing time. The waiver request should be sent to the CDO, who will forward it to the Five/Eight Committee. Do not travel to your next overseas assignment without a valid medical clearance. Do NOT include any personal medical information in this communication. The process for completing a Pre-employment or Pre-assignment medical clearance varies by on t employment status and where you are going. Employees of other Government agencies, contractors, fellows and Eligible Family Members (EFMs) and do not need to meet this worldwide availability requirement on their first overseas assignment. Medical clearance determination by Medical Services is based on its thorough review of each fellow's medical history and a physical examination, including an individual assessment of his/her specific medical needs and the medical capabilities of Foreign Service posts to meet those needs. The in-service clearance process is simplified using a DS-3057: Medical Clearance Update (MCU) form. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. If you are an institutional contractor, write the name of the specific contracting company or NGO. Unsigned forms will not be accepted by Medical Records. These are DOD medical standards. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington D.C. Via email in a PDF format to MEDMR@state.gov (preferred) Class 7 is not valid for travel to an assignment abroad. The Foreign Service Act of 1980, as amended, 22 U.S.C. Criminal, dishonest, or disgraceful conduct. The following in-service employees, contractors and EFMs are required to update their medical clearance and can use the MCU form: The following employees, contractors and EFMs must under-go a complete physical and should complete either a DS 1843: Medical History and Examination Form Over 12 Years of Age or a DS-1622: Medical History and Examination for Children Age 11 and Younger . If an employee wishes to contest a decision, they may contact the Medical Review Panel (MRP) at MEDMRP@state.gov and a review will be convened by a three-physician panel. A list of all possible diagnoses and their severity that may cause an individual to be non-deployable would be too expansive. MED Clearances will issue a Post Specific (Class 2) clearance only to posts capable of meeting that individuals needs. extending at an ESCAPE post, the MCU (plus, any individual who has had a new medical condition that may affect their medical clearance at the posting they are currently at or will be posted to. Failure to provide Medical Clearances with pertinent information will delay processing of the medical clearance decision and post assignment approval. The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. Please check the signature area. Under the guidance of the California Department of Health Care Services, the Medi-Cal program aims to provide health care services to about 13 million Medi-Cal beneficiaries. The list is not inclusive, but rather reflects the conditions that most commonly arise. CONUS Option: The employee and EFMs are encouraged to have the separation medical exam completed by their private medical provider in the US. All individuals going to these posts must meet strict medical standards. You will find below information about the Peace Corps' medical clearance process. Tips for Your In-Service Medical Clearance Update. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Individuals who currently have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply supporting documentation of their condition and treatment plan. Please check the signature area. Include the Medical Records coversheet. If you or your family members have on-going medical, mental health, or educational needs, Medical Clearances will be contacting you for additional reports and information. Posted by 5 years ago. Do NOT submit bids to Medical Clearances. The examiner must sign and date page 4 of the DS-1843. Those who send documents to MEDMR@state.gov will receive a confirmation e-mail indicating that the documents have been received. Examples include, but are not limited to, the need to spend time with otherwise healthy children to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. Non-Emergency: 714-990-7911. Contract employees should refer to their Contracting Office Representative (COR) to determine if they are participants in ICASS for medical care. Failure to have all family members medical clearance in order may delay your travel orders. Additional countries can be submitted after the first 15 have been reviewed. A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. While a medical clearance is not required for TDY travel of less than 30 days, persons with health concerns should avoid to travel to localities where medical care is inadequate to meet their needs. Any medical clearance must be reviewed and possibly modified for the development of any new significant medical, mental health or educational issue. It is your clearance. After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. MED Clearances strives to review an employee, contractor or EFM initial documentation within 30 days after documents have been uploaded and indexed by MED Records. Medical exams are done at the State Department during the orientation period. Given the representational nature of employment in the Foreign Service, employees must observe proper standards at all times. The healthcare provider must print or stamp their name, as well as sign and date page 4. If a new post potentially arises, they should contact their Clearance Consultant for approval for that post. Individuals with a Domestic Only (Class 5) clearance have a medical condition which is incapacitating or for which specialized medical care is best obtained in the United States. f. Incomplete/Cancellation (Class 8): Issued to an individual whose pre-employment medical evaluation is incomplete and the application has been inactive for more than 90 days. While a medical clearance is not required for TDY travel of less than 30 days, persons with health concerns should avoid travel to localities where medical care is inadequate to meet their needs even if that travel is only for a few days. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. ESCAPE Post(s) of Assignment is REQUIRED. Individuals assigned to an ESCAPE post has a medical clearance valid for one year. Performs other clerical receptionist duties such as photocopying, collating, faxing, etc. Those individuals will remain in a pending status. Submit internal consults or reach out to you for additional data, as needed. Provide explanations in section IIA on page 2 or on a separate sheet of paper. Fellows will receive decisions on their medical clearances from the State Department. Candidates are required to pass a medical examination, which is in accordance with P.O.S.T. Clicking on My Clearance Status on the Customer Tools page of the MED Clearances SharePoint site, accessible via the Department of States OpenNet. The Six-Year Rule is set forth in 3 FAH-1 H-2423.2, which states that continuous domestic assignments may not exceed six years without a waiver from the Director General. The examiner/provider should complete the physical exam, lab, and assessment/plan portion of the exam. Confidential security clearance disqualifiers include careful examinations of the following: Allegiance to the United States Foreign Influence Foreign Preference Sexual Behavior Personal Conduct Financial Considerations Alcohol Consumption Drug Involvement Emotional, Mental, and Personality Disorders Criminal Conduct Security Violations Department of State / US Embassy Medical Professional Comments (attach additional sheets if needed) MED USE ONLY Recommend World Wide Available . The employee and/or EFM should complete the separation exam within 90 days of retiring or separating from the Foreign Service. Foreign Service Officers are required to serve much of their career overseas. Get involved! You can also download a PDF document with this information on the Resources page. Because everyone is "medically cleared" to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. As a result, stress levels among employees may be very high. A MED Clearances Clearance Consultant assigned to you will: Post Approval Process for employees of non-Foreign Service agencies, CONUS-based TDY, WAE/REAs, contractors and their EFMs with a Post Specific (Class 2) Clearance. The process for completing an ESCAPE post clearance varies by your employment status and where you are going. All persons must undergo a full physical exam for their first medical clearance. Separating FSOs intending on becoming a Retirement Annuitant (REA/WAE) should use their separation exam as their first-time WAE/REA physical. Individuals with no health issues should be notified after review that they have a Worldwide Available (Class 1) clearance. If the examination/evaluation is not completed within 90 days, the individual will be issued a Class 8 clearance and will not be eligible for the Medical Program abroad. The primary difference is that the employee, contractor or EFM should list all potential posts directly on their medical clearance forms. The Departments Office of Medical Services determines whether a candidate is medically eligible for assignment to all Department of State posts worldwide. . Where a particular physical or mental health condition, or extraordinary stress, or similar circumstances are presented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the request. Please send inquiries only to this email address. Your CDO or agency HR will send your list to MED Clearances. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. Sorts and deliver incoming mail; prepares outgoing mail for pick-up or courier; and organizes courier deliveries. The security clearance process involves a comprehensive background investigation, conducted by the U.S. Department of State in cooperation with other federal, state, and local agencies. You may start one year prior to departing for your next overseas assignment. The following in-service employees, contractors and EFMs are required to update their medical clearance: Persons assigned to the United States and not traveling overseas do not require a medical clearance. Brea Police Department. Parts 160 and 164. Employees, Contractors and EFM shave the right to appeal any medical clearance classification decision. MED Clearances will issue a Domestic Assignment Only (Class 5) clearance for medical, mental health or educational issues where appropriate care is best obtained in the United States. If a person is not Worldwide Available, MED Clearances will issue a Post Specific (Class 2) with a list of approved countries or a Domestic Only (Class 5) medical clearance for those whose care is best only with a domestic assignment. DOD Contractors must include a 3308: DOD ICASS Verification Form. Include the Medical Records coversheet. This brief, two page document requires does not require a physical exam. Part of your eligibility for the FAIT Fellowship program is your ability to enter the Foreign Service upon completion of the program. Via email in a PDF format to MEDMR@state.gov (preferred) e. Pending (Class 7): Issued to individuals awaiting completion of the evaluation of a medical condition within 90 days. For further questions or information, please contact MEDClearances@state.gov. Please be sure that the name, DOB, and email address are all printed clearly. Submit your completed forms and other medical reports to Medical Records: Send via email to MEDMR@state.gov (preferred) Due to political instability, security could be a concern. The assigned Clearance Consultant will follow the same procedure outlined for Foreign Service officers above. Welcome to the Medi-Cal Provider Home. and Foreign Commercial Service/Foreign Agricultural Service/Animal and Plant Health Inspection Service/USAGM), (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). The Six-Year Rule. Providers are also encouraged to submit supporting medical reports, labs, and consults for each chronic condition. Applications are . The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. Unsigned forms will not be accepted by Medical Records. Post Specific (Class 2) Medical Clearance Process for ESCAPE Posts. Please be sure that the name, DOB, and email address are all printed clearly. For information on how to schedule an appointment with the Exam Clinic, contact. It can be a very . A medical clearance to an ESCAPE post expires at: Tips to Employees Completing ESCAPE Post Forms, Tips to Medical Providers Completing ESCAPE Post Forms. Medical Clearances matches an individual medical needs with posts capable of providing adequate medical or education services. Take charge! Review the list of posts submitted by the CDO or agency HR. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. During peak seasons MED Medical Records may take 10 business days to upload and index medical documents. The Director General has delegated the authority to grant such a waiver to the Director of HR/CDA (Bureau of Human Resources, Office of Career Development and Assignments) by memorandum dated August 8, 2005. Your CDO or agency HR will send your list to MED Clearances. The following conditions are listed in the regulations as disqualifying medical conditions; however, in many cases when the condition is adequately controlled, the FAA will issue medical certification contingent on periodic reports. b. Post-Specific (Class 2): Issued to an individual with a medical condition that would pose a significant risk to the health or safety of the individual or others if the individual were assigned to work at one or more posts abroad. Each fellow, therefore, must meet rigorous medical standards in order to qualify for the required worldwide medical clearance. Make sure the agency (DOS/DOD/USAID etc.) All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. This is a medical-legal requirement. Or Fax to 202-647-0292 (less preferred) Clearly print the persons name on each page submitted to Medical Records. Tips for Submitting Your Medical Clearance Application. DOS Medical Guidelines and DOD Medical Deployment Requirements. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. You can begin up to one year prior to departure from your current post. 3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas, and limits the number of years Foreign Service employees can spend in continuous domestic service. Keep original documents for your permanent files. Candidates who hold dual citizenship, have had extensive travel, education, residence and/or employment overseas, or who have foreign contacts, a foreign-born spouse, immediate family members, or relatives who are not citizens of the United States, should be aware that the clearance process will take longer to complete. 1 year after arrival at post for all individuals deploying to an ESCAPE post. Medical, Mental Health or Educational reports do not need to be submitted with your initial medical clearance forms but be aware that Medical Clearances may require reports from providers, medical facilities, or schools for anyone with significant past medical, mental health, or special educational needs. In evaluating suitability, the Suitability Review Panel takes into consideration the following factors: More information about clearances can be found at https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/. Or fax to 202-647-0292 (less preferred) Employees or eligible family members with a Class 5 medical clearance may not be assigned outside the United States. For example, if an individual needs an English speaking speech therapist, there are many posts he or she can go to, but many others that would not have that resource. There are several extra steps involved in bidding on overseas jobs if you or one of your Eligible Family Members (EFM) has a Post Specific (Class 2) Medical Clearance. If an employee wishes to contest a decision they may contact the Medical Review Panel (MRP) at MEDMRP@state.gov and a review will be convened by a three-physician panel. Valid until your scheduled home leave or end-of-tour whichever is sooner Class 2 medical... Medically eligible for assignment to all Department of State exam Clinic, contact for state department medical clearance disqualifiers courier. 1 ) clearance only to posts capable of meeting that individuals needs health needs and reports... Are an institutional contractor, write the name, DOB, and not required for an ESCAPE post with information... Individual medical needs with posts capable of meeting that individuals needs posts capable of meeting that individuals.... Any required follow-up care for any medical condition ( s ) of assignment required! 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May cause an individual medical needs with posts capable of providing adequate medical resources not... Fellowship program is your ability to enter the Foreign Service reports that can help clarify a examination... Of your health or educational issues adequate medical or education Services 90 days of retiring or from... Exam, lab, and not required for an ESCAPE post clearance members medical with!

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